Exhibitor Applications

Exhibitor Applications and Information

Spring Sampler 2013:
The Spring Sampler will again be in the Young Building at the ESE.
A Floor plan is posted below.

Need WiFi at the show? click here

Please note that we have a new artist referral form that can be dowloaded and sent in. Successfully referring an artist can entitle you to discounts and show perks. We are working on an online form but for now you can dowload and mail in our Referral13.pdf

We hope that our exhibitors can use this new web page to find all information and forms in one location.

Now Available!! 2013
One application form for all 4 shows,

Show Rules 2013 & 2013 Christmas Show Map
Young Building Map-Spring 2013

Info At a Glance | Driving to Indoor Show | Driving to Outdoor Show| Application Forms | V enue Maps

	15^th Annual Spring Sampler	38th Annual Old Deerfield Summer Craft Fair	38th Annual Old Deerfield Fall Craft Fair	26th Annual Christmas Sampler
Dates	March 9 & 10, 2013	on hiatus	Sept. 21 & 22, 2013	Nov. 15- 17, 2013
Location	Indoors West Springfield, MA	Outdoors Old Deerfield, MA	Outdoors Old Deerfield, MA	Indoors West Springfield, MA
Number of Booths	140	175	175+	250+
Attendance	4,000 -- 8,000	4,000 -- 7,000	8,000 -- 13,000	8,000 --14,000
Booth Sizes & Costs	8’ x 10’ - $240 10’ x 10’ - $295 10’ x 12’ - $350 10’ x 15’ - $430 10’ x 20’ - $570	10’ x 10’ - $305 10’ x 12’ - $340 15’ x 15’ - $365	10’ x 10’ - $395 10’ x 12’ - $490 15’ x 15’ - $555	10’ x 10’ - $355 10’ x 12’ - $430 10’ x 15’ - $530 10’ x 20’ - $680
Application Fee	$10* See Application Nonrefundable	$10* See Application Nonrefundable	$10* See Application Nonrefundable	$10* See Application Nonrefundable
Site Parking Fees	ESE ($5/day per vehicle) Motor Homes $15/per day	Cargo Trailers $10/per axle Motor Homes & Travel Trailers $15/per night	Cargo Trailers $10/per axle Motor Homes & Travel Trailers $15/per night	ESE ($5/day per vehicle) Motor Homes $15/per day
Exhibitor Amenities	FREE Full Color Promotional Flyers Show Programs Early Set-up Option w/ Complimentary Beverage Table	FREE Full Color Promotional Flyers Show Programs Early Set-up Option	FREE Full Color Promotional Flyers Show Programs Early Set-up Option	FREE Full Color Promotional Flyers Show Programs Early Set-up Option w/ Complimentary Beverage Table
Extra Costs Subject To Availability	Electricity, Special Space Request, Tables, Side Drapes	Specific Space or Section Location Request	Specific Space or Section Location Request	Electricity, Special Space Request, Tables, Side Drapes
Application Postmark Deadline	Feb. 1, 2013 and ongoing	n/a	Feb. 1, 2013 and ongoing	Mar. 1, 2013 and ongoing
Notification Date	Feb.10, 2013 and ongoing	n/a	Mar. 11 2013 and ongoing	May 1, 2013 and ongoing


Necessary Forms to become a Show Exhibitor
Spaces Available in Some Categories. Email us info &/ or photos of your craft Download our PDF application here.
Show Dates	Application Contract Forms	Application Instructions
Spring Sampler W. Springfield, MA March 9 & 10, 2013	DOWNLOAD Combined Application for all four 2013 shows	DOWNLOAD Instructions for all four 2013 shows
On Hiatus
Fall Craft Show Old Deerfield, MA Sept. 21& 22, 2013
Christmas Sampler W. Springfield, MA Nov. 15-17, 2013
Old Deerfield Discounts…… for 2013 Giving you more for your money Making full payment for any of your ODCF show booth spaces by December 30 gets you a $30 discount per show. Yes, you can save up to $120! The discount is $30 for one show, $60 for two shows, $90 for three shows, or a $120 discount for the four shows paid in full. Plus 10 comp tickets for each pd in full show Submit your show application by December 30 with $200 deposit per show. Get 10 comp tickets per show.

To request an application by mail or to mail in slides, please send a legal-sized self-addressed envelope with 63 cents postage to: PO Box 323 Deerfield, MA 01342-0323

For Specialty Food Vendors accepted into the Spring or Christmas Show you must fill out and mail in (to the West Springfield Board of Health) a Temporary Food Permit along with a fee of $25 for each show you have been accepted to in West Springfield (i.e. if you have been accepted at both the Spring and Christmas Show you need to mail in 2 forms and $50).

Directions for Indoor Shows:
April Spring Sampler 2013 & Christmas Sampler 2013

To get to the Better Living Center & Young Building

From Eastern Mass via Mass Pike: west to Exit 4, south on Rt. 5 to Rt. 147, west 1 mile
From Albany Area via Mass Pike: east to Exit 4, south on Rt. 5 to Rt. 147, west 1 mile
From Connecticut via I-91: north to Exit 3 to Rt. 5 north to Rt. 147, west 1 mile ... or north to Exit 3, follow Rt. 57 west to Rt. 159, north to Rt. 147 east
From Vermont, New Hampshire via I-91: south to Exit 13B, south on Rt. 5 to Rt. 147, west 1 mile.

Download Motel List for Vendors

Map to Eastern States Expo

Directions for Outdoor Shows:
Fall Old Deerfield Craft Shows 2013


	Directions to Old Deerfield: Take I-91 to Exit 24 (northbound); or Exit 25 (southbound). Then go 6 miles north on Routes 5 & 10. Just 5 miles north of Yankee Candle. Download Accomodations List for Vendors

Info At a Glance \| Driving to Indoor Show \| Driving to Outdoor Show\| Application Forms