Exhibitors

A Note To Food Vendors:

Specialty Food Vendors – for the Spring Sampler on March 5 & 6 we are filled for the show and are not accepting any more specialty food vendor applications.

If you would like to apply for the Christmas Sampler as a specialty food vendor on November 19 & 20, you must submit your application no later than September 26 in order to be approved by the Eastern States Exposition and the West Springfield Board of Health. Even if you have done other shows at the Eastern States Exposition, you still must be approved each time and pay a fee of $25 per fair to the West Springfield Board of Health.


* New *

Our application is now a fillable PDF form! Type your info into the form; save it to your computer; print it out; sign it; fill in the credit card info, if applicable; and mail via US Postal Mail or fax it to us. Please do not send any credit card info over the Internet as it is not secure.

A Combined 2016 Rules and Application Form.

One application form for all 3 Shows.


Click here for Floorplans to all shows


Please note that we have a new artist referral form that can be dowloaded and sent in. Successfully referring an artist can entitle you to discounts and show perks. We are working on an online form but for now you can dowload and mail in our

Craft Fair Recruiting Form

We hope that our exhibitors can use this new web page
to find all the information and forms in one location.

 

18th Annual
Spring Sampler

41st Annual
Old Deerfield
Fall Craft Fair

29th Annual
Christmas Sampler

Dates

March 5 & 6, 2016

Sept. 17 & 18, 2016

Nov. 19 & 20, 2016

Location

Indoors ­ West Springfield, MA

Outdoors ­ Old Deerfield, MA

Indoors ­ West Springfield, MA

Number of Booths

140

175+

250+

Attendance

4,000 -- 8,000

8,000 -- 13,000

8,000 --14,000

 Booth Sizes & Costs

8’ x 10’ - $240
10’ x 10’ - $295
10’ x 12’ - $350
10’ x 15’ - $430
10’ x 20’ - $570

10’ x 10’ - $395
10’ x 12’ - $490
15’ x 15’ - $555

10’ x 10’ - $355
10’ x 12’ - $430
10’ x 15’ - $530
10’ x 20’ - $680

Application Fee

$10*
See Application
Nonrefundable

$10*
See Application

Nonrefundable

$10*
See Application

Nonrefundable

Site Parking Fees

ESE
($5/day per vehicle)
Motor Homes
$15/per day

Cargo Trailers
$10/per axle
Motor Homes &
Travel Trailers
$15/per night

ESE
($5/day per vehicle)
Motor Homes
$15/per day

Exhibitor

Amenities

  • Show Programs
  • Early Set-up Option w/ Complimentary Beverage Table
  • Show Programs
  • Early Set-up Option
  • Show Programs
  • Early Set-up Option w/ Complimentary Beverage Table

Extra Costs ­ Subject To Availability

Electricity, Special Space Request, Tables, Side Drapes

Specific Space or Section Location
Request

Electricity, Special Space Request, Tables, Side Drapes

Application Postmark Deadline

Feb. 1, 2016
and ongoing

Mar. 16, 2016
and ongoing

Apr. 1, 2016
and ongoing

Notification Date

Feb.10, 2016
and ongoing

Apr. 18 2016
and ongoing

May 2, 2016
and ongoing

 

Necessary Forms to become a Show Exhibitor
Spaces Available in Some Categories. Email us info &/ or photos of your craft.
Download our PDF application here.
Show Dates
Application Contract Forms
Spring Sampler
W. Springfield, MA
March 5 & 6, 2016

DOWNLOAD Combined Application for all three 2016 shows

 

 

Fall Craft Show
Old Deerfield, MA
Sept. 17 & 18, 2016
Christmas Sampler
W. Springfield, MA
Nov. 19 & 20, 2016

To request an application by mail or to mail in slides, please send a legal-sized self-addressed envelope with 71 cents postage to:
Deerfield Craft Fairs
PO Box 323
Deerfield, MA 01342-0323

For Specialty Food Vendors accepted into the Spring or Christmas Show you must fill out and mail in (to the West Springfield Board of Health) a Temporary Food Permit along with a fee of $25 for each show you have been accepted to in West Springfield (i.e. if you have been accepted at both the Spring and Christmas Shows you need to mail in 2 forms and $50).

Directions for Indoor Shows:
Spring Sampler 2016 & Christmas Sampler 2016
 

To get to the Better Living Center & Young Building

From Eastern Mass via Mass Pike: west to Exit 4, south on Rt. 5 to Rt. 147, west 1 mile
From Albany Area via Mass Pike: east to Exit 4, south on Rt. 5 to Rt. 147, west 1 mile
From Connecticut via I-91: north to Exit 3 to Rt. 5 north to Rt. 147, west 1 mile ... or north to Exit 3, follow Rt. 57 west to Rt. 159, north to Rt. 147 east
From Vermont, New Hampshire via I-91: south to Exit 13B, south on Rt. 5 to Rt. 147, west 1 mile.

Download Motel List for Vendors

Map to Eastern States Expo
 
Directions for Outdoor Show:
Fall Old Deerfield Craft Shows
 
Map to Old Deerfield, Massachusetts

Directions to Old Deerfield:

Take I-91 to Exit 24 (northbound); or Exit 25 (southbound). Then go 6 miles north on Routes 5 & 10.
Just 5 miles north of Yankee Candle.

 

Download
Accomodations List
for Vendors

 

Bus groups are welcome!

Discounted tickets are available for groups of 10 or more people.
Group tickets maybe purchased up to 1 wees prior to any show.
Group tickets may not be purchased at the gate.

The buses can drop off and pick up their riders right at the ticket gates
for an easy entrance and exit!

Click here for 2016 Bus Reservation Form


Info At a Glance | Driving to Indoor Show | Driving to Outdoor Show| Application Form
     
  Top | Home